Club Rules

Rules of Apple-Q Inc.

  1. SECRETARY
    1. If a vacancy happens in the office of secretary, the members of the management committee must ensure a secretary is appointed or elected for the association within 1 month after the vacancy happens.
    2. The secretary must be an individual residing in Queensland, or in another State but not more than 65 km from the Queensland border, who is:
      1. a member of the association's management committee;
      2. a member of the association.
    3. The management committee may appoint and remove the association's secretary at any time.
  2. MEMBERSHIP OF MANAGEMENT COMMITTEE
    1. The management committee of the association consists of a president, vice-president, secretary, treasurer, and any other members the association members elect or appoint at a general meeting.
    2. Any other positions (other that those in subsection (1)) that are deemed necessary to constitute the Management Committee shall be contained in the By-Laws of the Association.
    3. A member of the management committee must be a member of the association.
    4. At each annual general meeting of the association, the members of the management committee must retire from office, but are eligible, on nomination, for re-election.
    5. Online Members are not eligible for membership of the management committee.
  3. ELECTING THE MANAGEMENT COMMITTEE
    1. A member of the management committee may only be elected as follows:
      1. any 2 members of the association may nominate another member (the "candidate") to serve as a member of the management committee;
      2. the nomination must be -
        1. in writing; and
        2. signed by the candidate and the members who nominated him or her; and
        3. given to the secretary at least 14 days before the annual general meeting at which the election is to be held;
      3. each member present at the annual general meeting may vote for any number of candidates not more than the number of vacancies;
      4. if, at the start of the meeting, there are not enough candidates nominated, nominations may be taken from the floor of the meeting.
      5. if any position receives only one nomination correctly completed in terms of 14 (1) (a) and (b), that nominee is elected unopposed.
    2. A list of the candidates' names in alphabetical order, with the names of the members who nominated each candidate, must be available to every member prior to the annual general meeting.
    3. If required by the management committee, balloting lists must be prepared containing the names of the candidates in alphabetical order.
    4. Ballots shall be declared on a simple majority if there is more than one candidate for any position.
  4. RESIGNATION/REMOVAL FROM OFFICE OF MANAGEMENT COMMITTEE MEMBER
    1. A management committee member may resign from the committee by giving written notice of resignation to the secretary.
    2. The resignation takes effect on -
      1. the day and at the time the notice is received by the secretary; or
      2. if a later day is stated in the notice - the later day.
    3. A member may be removed from office at a general meeting of the association if a majority of the members present at the meeting vote in favour of removing the member.
    4. Before a vote of members is taken about removing the member from office, the member must be given a full and fair opportunity to show cause why he or she should not be removed from office.
    5. A member has no right of appeal against the member's removal from office under this section.
  5. VACANCIES ON MANAGEMENT COMMITTEE
    1. If a casual vacancy happens on the management committee, the continuing members of the committee may appoint another member of the association to fill the vacancy until the next annual general meeting.
    2. The continuing members of the management committee may act despite a casual vacancy on the management committee.
    3. However, if the number of committee members is less than the number fixed under these rules as a quorum of the management committee, the continuing members may act only to:
      1. increase the number of management committee members to the number required for a quorum; or
      2. call a general meeting of the association.
  6. FUNCTIONS OF MANAGEMENT COMMITTEE
    1. Subject to these rules or a resolution of the association members carried at a general meeting, the management committee:
      1. has the general control and management of the administration of the affairs, property and funds of the association; and
      2. has authority to interpret the meaning of these rules and any matter relating to the association on which the rules are silent.
    2. The management committee may exercise the powers of the association:
      1. to borrow, raise or secure the payment of amounts in a way the association members decide; and
      2. to secure the amounts mentioned in paragraph (a) or the payment or performance of any debt, liability, contract, guarantee or other engagement incurred or to be entered into by the association in any way, including by the issue of debentures (perpetual or otherwise) charged upon the whole or part of the association's property, both present and future; and
      3. to purchase, redeem or pay off any securities issued; and
      4. to borrow amounts from members and pay interest on the amounts borrowed; and
      5. to mortgage or charge the whole or part of its property; and
      6. to issue debentures and other securities, whether outright or as security for any debt, liability or obligation of the association; and
      7. to provide and pay off any securities issued; and
      8. to invest in a way the members of the association may from time to time decide.
    3. For sub-section (2)(d), the rate of interest must not be more than the current rate being charged for overdrawn accounts on money lent (regardless of the term of the loan) by:
      1. the financial institution for the association; or
      2. if there is more than 1 financial institution for the association - the financial institution nominated by the association.
  7. MEETINGS OF MANAGEMENT COMMITTEE
    1. Subject to subsections (2) to (16), the management committee may meet and conduct its proceedings as it considers appropriate.
    2. The management committee must meet at least once every 2 months to exercise its functions.
    3. The committee must decide how a meeting is to be called.
    4. Notice of a meeting is to be given in the way decided by the committee.
    5. If the secretary receives a written request signed by at least 33% of the management committee members, the secretary must call a special meeting of the committee.
    6. A request for a special meeting must state:
      1. why the special meeting is being called; and
      2. the business to be conducted at the meeting.
    7. At a management committee meeting, more than 50% of the members elected or appointed to the committee as at the close of the last general meeting of the members form a quorum.
    8. A question arising at a committee meeting is to be decided by a majority vote of committee members present at the meeting and, if the votes are equal, the question is decided in the negative.
    9. A management committee member must not vote on a question about a contract or proposed contract with the association if the member has an interest in the contract or proposed contract, and if the member does vote the member's vote must not be counted.
    10. The secretary must give each management committee member at least 14 days notice of a special meeting of the committee.
    11. A notice of a special meeting must state:
      1. the day, time and place of the meeting; and
      2. the business to be conducted at the meeting.
    12. The president or, if there is no president or if the president is not present within 10 minutes after the time fixed for a management committee meeting, the vice-president is to preside as chairperson at the meeting.
    13. If the president and the vice-president are absent from a management committee meeting, the members may choose 1 of their number to preside as chairperson at the meeting.
    14. If a quorum is not present within 30 minutes after the time fixed for a management committee meeting called on the request of committee members, the meeting lapses.
    15. If a quorum is not present within 30 minutes after the time fixed for a management committee meeting called other than on the request of committee members, the meeting is to be adjourned to:
      1. the same day, time and place in the next week; or
      2. a day, time and place decided by the committee.
    16. If, at the adjourned meeting mentioned in subsection (15), a quorum is not present within 30 minutes after the time fixed for the meeting, the meeting lapses.
  8. DELEGATION OF MANAGEMENT COMMITTEE POWERS
    1. The management committee may delegate the whole or part of its powers to a subcommittee consisting of the association members considered appropriate by the committee.
    2. A subcommittee may only exercise delegated powers in the way the management committee decides.
    3. A subcommittee may elect a chairperson of its meetings.
    4. If a chairperson is not elected, or if the chairperson is not present within 10 minutes after the time fixed for a meeting, the members present may choose 1 of their number to be chairperson of the meeting.
    5. A subcommittee may meet and adjourn as it considers appropriate.
    6. A question arising at a subcommittee meeting is to be decided by a majority vote of the members present at the meeting and, if the votes are equal, the question is decided in the negative.
  9. ACTS NOT AFFECTED BY DEFECTS OR DISQUALIFICATIONS
    1. An act performed by the management committee, a subcommittee or a person acting as a member of the management committee is taken to have been validly performed.
    2. Subsection (1) applies even if the act was performed when:
      1. there was a defect in the appointment of a member of the management committee, subcommittee or person acting as a member of the management committee; or
      2. a management committee member, subcommittee member or person acting as a member of the management committee was disqualified from being a member.
  10. RESOLUTIONS OF MANAGEMENT COMMITTEE WITHOUT MEETING
    1. A written resolution signed by each member of the management committee for the time being entitled to receive notice of a committee meeting is as valid and effectual as if it had been passed at a committee meeting that was properly called and held.
    2. A resolution mentioned in subsection (1) may consist of several documents in like form, each signed by 1 or more members of the committee.